Digital tools facilitate the transition to a hybrid work setup

THE hybrid work setup can be maximized by business leaders using the right tools for their employees and for their businesses, Zoho Corp said.

“In cases like the Philippines, where transportation is a challenge for employees during the pandemic, business leaders should allow employees to work from home and on site on terms mutually convenient with flexibility and balance.” , said Zoho Asia-Pacific vice president. and general manager Gibu Mathew said in an email Dec. 14.

“In addition to accelerating digital transformation, organizations need to rethink their approach to emerging business tools,” he added.

Mr. Mathew noted that “in-person collaboration is no longer a requirement” in the digital age.

Cloud-based application systems can be used to facilitate access to company data and facilitate collaboration among employees when implementing hybrid work systems.

“They should also start developing hybrid meeting rooms, equipped with video conferencing solutions that would allow participants to meet virtually or physically,” said Mr. Mathew.

Transitioning and implementing a hybrid working model can take some time as organizations determine what works and what doesn’t.

Some companies “have taken months of trial and error to determine which practices and technologies are sustainable for them in the long run.” Each configuration is specific to the needs of each organization and its employees.

Mr. Mathew said: “Planning is a critical part of establishing a hybrid setup”.

“Efficient hybrid workplaces integrate people, processes, data, information and infrastructure while focusing on connectivity, collaboration and personal productivity to achieve common goals and business results,” said Mr. Mathew.

Employees need the right tools and channels of communication. Mr Mathew said that organizations that have switched to applications designed for a “mobile-centric lifestyle” will have an advantage and this will also help increase productivity.

The tools should allow employees to access company files and data such as notes, emails, calendars, and other documents while on the go.

“With the flexibility and connectivity offered by mobile-optimized applications, employees increase their productivity while staying connected, working anytime, anywhere,” said Mr. Mathew.

At the same time, effective communication tools will also allow employees to collaborate effectively, using the online space to share and discuss ideas and align with each other.

“What business leaders can do is host activities virtually, like online multiplayer games or chill out sessions using video conferencing tools,” said Mr. Mathew.

“Through virtual activities such as coffee sessions and surveys, managers will collect feedback, recognize and appreciate exceptional work, and keep their employees motivated and engaged,” he added.

Mr Mathew also said organizations should learn to maximize communication tools to help foster a sense of community among employees, even if they are not always physically together.

“Beyond digital tools and solutions, there is a call for businesses and business leaders to ensure that organizations recognize the emotional impact of change and invest in building a people-centered culture. Said Mr. Mathew.

Organizations that maximize the digital space and its technologies not only help boost business productivity, but can also help create and create a culture among employees.

“Technology cannot define or dictate the culture of a company, but it definitely helps and enhances the experience for many employees,” said Mr. Mathew. “Deployed intelligently, technology can shape positive outcomes and help create a strong culture in our digital future. “- Keren Concepcion G. Valmonte

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